Klin Farmakol Farm. 2026;40(2):87-91 | DOI: 10.36290/far.2026.019

Luna - a software tool for data transfer from admission note to medication chart

Marek Pecha

Ústav farmakologie Fakultní nemocnice Olomouc a Lékařské fakulty Univerzity Palackého v Olomouci

The admission report is a fundamental document that a physician creates when admitting each patient for hospitalization. Manually transcribing data from the admission report into the medication chart (so-called "temperature chart") is time-consuming and represents a potential source of errors. Medication errors are among the most common adverse events in hospital care, and a significant proportion of them occur during the prescribing and refilling of medications, including incomplete or illegible prescriptions. The author presents a software tool called Luna, which automatically transfers key information from the admission report into a medication chart template. The tool works with the text of the admission report and extracts diagnoses, allergies, weight, height, and especially the pharmacological history. Each medication from the pharmacological history is automatically verified by the software against the current database of medicinal products (DLP) maintained by the State Institute for Drug Control (SÚKL). It alerts the user to unrecognized drug names or incorrectly specified strengths and offers available strengths of the given product to the physician. An integrated drug autocomplete feature enables rapid completion or editing of medication records. The result is a completed medication chart prepared as a Microsoft Word (.docx) document, which the physician can further modify. The tool was developed as a desktop application for the Windows operating system and is intended for use in standard inpatient wards and intensive care units at the University Hospital Olomouc.

Keywords: medication history, medication chart, admission note, shared medication record, medication verification, software tool, medication error.

Received: May 19, 2026; Accepted: May 22, 2026; Published: July 1, 2026  Show citation